Thesis Upload and Submission Frequently Asked Questions

1. Your thesis should follow the formatting guidelines in the “Regulations Governing the Formats of Graduate Thesis/Dissertation at National Tsing Hua University.” The order of contents is as specified: cover, blank pages, title page, Authorization Form, Advisor Approval Form, Final Thesis/ Dissertation Review Form, Chinese abstract, English abstract, etc.
2. If necessary, please refer to the template provided by the Library. The template is for reference only.
3. The Computer and Communication Center provides Overleaf (online LaTeX editor). Please first apply for an @office365.nthu.edu.tw email account. Applications via @gapp.nthu.edu.tw are not accepted.

• The cover page does not need page numbers.
• Use Roman numerals for the abstract, acknowledgement, table of contents, etc.
• Use Arabic numerals for the main text.

Please click “Forgot Password” first and then receive the email in your mailbox; if you do not receive the password reset email, please call the library at 03-5742997 for assistance.

• Please refer to the Guide to Submitting Your Thesis or Dissertation and the Submission Guide to upload your thesis.
• Your thesis can only be uploaded as a PDF file. Please merge all contents into the same file.
• After the thesis is uploaded, the system will automatically embed the watermark in your thesis file. You do not need to embed it yourself.

• If the personal information of graduate students is incorrect, please ask the department for assistance.
• Please note that the thesis/dissertation title on the “Final Thesis/Dissertation Review Form” must be the same as the title in the repository system! If it is not, please update the title in Online Application System of the Graduate Degree Oral Defense before finishing your review process. (log in from Academic Information System); once your review process is completed, please apply for thesis errata application.

The library staff will check the thesis/dissertation within two business days, then send the audit notice via email (Approved or Disapproved), no expedited review service is available. The peak period for uploading theses is often 2 weeks before the start of each semester, so please plan ahead to avoid delays in your graduation process.

After uploading the thesis, if you want to correct the file:

• If the paper has not yet been sent to the professor for review, please click “Temp Save” and go back to the previous step to make adjustments.
• If the system shows “Under Advisor Review”, please ask your advisor to select “Not Approved” to return the submission so you can re-upload the file.
• If the system shows that it has already been sent to the library, please contact the library at 03-5742235 to request a return.

Once the review process is completed, any changes require a thesis errata application.

Your thesis may be rejected due to formatting errors, missing pages, incorrect page order, or missing required documents. Please review the notification email you received upon rejection, make the necessary corrections, and re-upload your thesis accordingly.

In cases where a thesis is supervised by more than one advisor, please coordinate with them and have one of them review and sign.

1. After receiving the approval notification from the library, please directly print the version of the paper that has been approved.
2. Please follow the cover format. The cover of the master's thesis should be beige, and the cover of the doctoral thesis should be light blue. Lossy laminated softcover binding is required.
3. Please follow the spine format. The spine of the printed thesis shall indicate the “academic year” in which the student officially completes the graduation and departure procedures.
4. The text of the paper can be printed in black and white or color, single-sided or double-sided. Please note that the watermark must be identifiable.
5. The “Authorization Form” must be bound after the title page.

• Whether to postpone the publication of your thesis should be decided after discussion with your advisor.
• If you choose to postpone the release for more than six months, you must apply for an embargo and provide supporting documents.

• If you have applied for an embargo, download and print the application form and supporting documents from the NTHU Dissertations and Theses Repository. Submit them to your department chair for review.
• Please note that the original and photocopies of the application form and supporting documents must be attached to the paper separately. (Do not bound)
• The “original” supporting documents will be transferred to the National Library from the Library.

• Please confirm each item in the “Checklist Before Submitting Printed Thesis”, and make sure you have started your Graduation Procedure in the Academic Information System.
• Submit two theses to the Library, and they will be collected by the Tsing Hua University Library and the National Library, respectively.
• The Library does not offer a mail-in service for thesis submission. If you are unable to submit the paper in person, you can ask your classmates/family to submit the hard copy on your behalf.
• Submission Hours: Monday to Friday, 8:00–12:00 and 13:00–17:00 on normal opening days; Location: Main Library, 1st Floor, Counter 4 and 5

In order to maintain the consistency between the PDF file and the printed thesis, the Library does not provide security passwords.

• Students who have successfully passed their thesis defense but must defer graduation due to an exchange program, internship, or other approved activities may upload their thesis in advance.
• The hard copy may only be submitted at the time of your official graduation.
• Thesis cover: the same year as your Final Thesis/ Dissertation Review Form; thesis spine: the “academic year” when you graduate.

• The Dissertations and Theses Repository database can be accessed after passing the review.
• The library's search system requires cataloging and archiving by the Acquisitions and Cataloging Division.
• The National Library's database system does not link to the university's thesis system; access will depend on the National Library's archiving schedule.

• Common citation formats such as APA (social sciences, psychology, education, etc.) and MLA (literature, arts, humanities, etc.). When citing in-text, APA uses (author, year) and MLA uses (author page number). Another common format is Chicago, which uses footnotes or endnotes.
• It is recommended to first ask your advisor or department about the citation format. No matter which format is used, the same one must be used consistently.
• The library has ordered EndNote reference management software to assist readers in managing references and files, and modify reference formats to meet different publishing needs. Welcome to take advantage of it.

1. The Computer and Communication Center provides the plagiarism checker, Turnitin (https://www.turnitin.com). Please submit the application through the school mailbox (*.nthu.edu.tw).
2. The National Library provides the “WriteAid Similarity Scanner” to support current Taiwan graduate students in their thesis or dissertation writing.